Privacy Policy - Job applicants

1. Introduction

When you apply for a position at A&D Resources, VAT-no. 26787610, Kronprinsessegade 34, 2nd floor, DK-1306 Copenhagen, Denmark, ("A&D Resources"), A&D Resources will collect and process personal data on you as a job applicant, including storage of your job application, your CV and other relevant material in case there is a relevant vacant position, or a vacancy is expected in the company in the future.

2. Personal Data Processed by A&D Resources

A&D Resources processes the personal data you have provided to us by submitting your job application, CV and other relevant material (such as diplomas, references, etc.). Further, A&D Resources may process personal data that are collected from third parties; for example, from public databases, via LinkedIn or other public social media platforms, an online search or a search and selection/recruitment agency. If you have given your consent, A&D Resources may also obtain and process statements from your former employers, such as information on your job assignments and professional qualifications.

3. Legal Basis for Processing 

A&D Resources processes the personal data you have provided to A&D Resources for recruitment purposes to pursue the legitimate interests of A&D Resources such as administration of recruitment process and evaluation of the job applicants, cf. Article 6 (1) (f) of the General Data Protection Regulation ("GDPR"). If you are chosen for one of our vacancies, such processing will also be necessary in order to take steps at your request prior to entering into an employment contract, cf. Article 6 (1) (b) of the GDPR.

Storage of your personal data for relevant future recruitment will only take place based on your consent to such processing, cf. Article 6 (1) (a) of the GDPR.

4. Recipients or Categories of Recipients of Your Personal Data

A&D Resources may disclose personal data about you to certain third-party recipients, such as intragroup companies or service providers in relation to the recruitment process (including search and selection/recruitment agencies). Such parties will only process personal data about you on behalf of A&D Resources and in accordance with the instructions given by A&D Resources. Thus, these thirdparty recipients are not permitted to process your personal data for their own purposes.

5. Transfer of Your Personal Data to a Third Country (Outside of EU/EEA)

In certain cases, your personal data may be transferred to countries outside of the EU/EEA. A&D Resources ensures that such transfer will be carried out in accordance with the applicable data protection laws. This entails that A&D Resources will identify and verify the transfer tool to rely on and adopt any supplementary measures that are necessary to bring the level of protection of the personal data transferred up to the EU standard of essential equivalence. A&D Resources may, for example, ensure this by entering into the relevant EU standard contractual clauses with the data importer and - where relevant and necessary - by implementing supplementary measures.

6. Storage of Your Personal Data

If you are not chosen for the vacancy you applied for, A&D Resources will store your job application, CV and other relevant material for 6 months provide that you have given your consent to such storage. Hereafter, your personal data will be deleted. If you have not given A&D Resources your consent to the storage of your personal data, the documents will be deleted soonest possible after the position you have applied for has been occupied by another applicant, unless continued storage is or might be relevant for documentation purposes.

7. Your Rights as a Data Subjects

A&D Resources has implemented appropriate organisational and technical measures in order to protect your personal data and ensure your rights as a data subject. Below is an outline of your rights, however, kindly note that such rights are not unconditional. You have the right to access the personal data A&D Resources processes about you. Furthermore, depending on the circumstances you have the right to rectification, erasure (the "right to be forgotten") or restriction of the personal data A&D Resources processes about you. You also have the right to object to the processing of your personal data.

Under specific circumstances, you may also have the right to data portability. Where processing is based on a consent or a contract with you and the processing is carried out by automated means, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format if technically possible. Thus, you have the right to transmit this personal data to a third party without hindrance from A&D Resources.

As a rule, you have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

This does not apply if, among other things, automated decision-making and profiling is necessary for entering into, or performance of, a contract between you and A&D Resources.

If - and to the extent - processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Please note that this does not affect the lawfulness of A&D Resources' processing of your personal data based on your consent before its withdrawal.

The Danish Data Protection Agency has issued a guideline on the data subjects' rights. If you want to read more about your rights, please click here. Please note that the guideline is in Danish.

If you wish to exercise any of the above-mentioned rights, you are welcome to contact A&D Resources by sending an email to info@adresources.com.

8. Questions and compliants

If you have any questions, complaints, or comments to A&D Resources' processing of your personal data in relation to the recruitment, please contact info@adresources.com.

Further, you have the right to file a complaint with the Danish Data Protection Agency (Datatilsynet ) at any time. Please see the contact information below.

Datatilsynet
Carl Jacobsens Vej 35
2500 Valby
Telephone number: +45 33 19 32 00
Email address: dt@datatilsynet.dk
Website: www.datatilsynet.dk

Please note that the Danish Data Protection Agency is only competent of handling complaints regarding A&D Resources' processing of your personal data. Complaints concerning the handling of the recruitment process, rejections, etc. must be forwarded to A&D Resources.

9. Changes to this Privacy Policy

This Privacy Policy will be updated on a regular basis and when necessary due to changes in applicable law and practice and, thus, we recommend that you keep yourself updated in this Privacy Policy regularly.

10th June 2021